Lead generation is the B2B event’s raison d’être, so it pays to have a plan from the outset that establishes measurable lead goals. Lead specialists offer options on the types of events that generate the most sales, but for the most part, planning for and drumming up qualified leads is a critical step in the event planning process. So from pre- to post-event, here is our simple guide to high-touch lead gen for your next field meeting event.

Pre-Event: Inform and excite your audience

Generating social buzz around your event is fundamental for (a) driving attendance and (b) educating your guests on your agenda and offerings beforehand, which helps set proper expectations. In-the-know attendees offer strong lead gen potential as they’ve already given your product or service a first pass just by attending.

The key to standing out and creating buzz with a positive spin? Set it up and watch it work Scary? Maybe. But social campaigns will inevitably take off regardless of how much work you put in on the front end. So play your social media strategy as you would a game of chess—think 15 steps ahead before making your first move. Dedicate a team to get the word out about your event through the right social channels and taking strategic steps to launch. Then step away and let your campaign take shape.

At the Event: Scan and engage your attendees

If you’ve taken all the preliminary steps to build a great attendee pool and get them excited, your next (big) task is to orchestrate strategic interactions. While CEIR reports that 81% of B2B event attendees have buying power, not all of them do, nor will that whole group be on the high end of the buying spectrum. So your attendee engagement strategy to lead generation should be composed of three pillars.

Engagement

Optimal engagement comes from understanding your audience—not what they want, but who they are and what rouses their interest—and by being creative. Marketing teams are constantly coming up with great lead gen ideas to leverage their events, such as in-booth stations, giveaway items (that aren’t throwaway items), having your best “people” people on the ground, and hosting outstanding speakers.

Scanning

We mean this both technically and subjectively. Collecting and managing leads is a major component of any field event, so the market is flooded with apps to help capture all the relevant information. But don’t rely on apps alone. Use your intuition when selecting the hottest leads to engage closely. In lead prospecting, you’ll want to first determine whether you’re talking to the Gatekeeper or the Decision Maker, and then assess their stage in the buying process. Dedicate the most time to those closest to making a final sales decision. Otherwise, connect, educate, and plan for future contact.

Data Collection

Streamline your collection process by deciding what data is most relevant. Think beyond identity data and gather information that will help you customize your offering in the most effective way.

Post-Event: Manage the heck out of those leads

For the best lead conversion rates, quick prospect outreach can not be overstated. It may seem obvious (we see your eye-roll), but Salesforce reports in a recent study that 80% of event exhibitors don’t follow up on their prospects. So, clearly it needs to be said: don’t squander your leads! Make quick follow-up a priority and have an outreach plan that shows you’ve listened and understand your client’s current position and needs. And don’t stop with a single call. If your lead isn’t ready to make a decision immediately post-event, create a long-term plan for future follow up. And remember, every registrant is a lead—even if they didn’t make it to the actual event. Just because they didn’t show, doesn’t disqualify them. So treat even your no-shows as golden opportunities! How you manage a pipeline directly affects the bottom line, so be a master lead cultivator for present and future business. With a simple and dedicated approach to lead generation, your team can maximize the impact of your next B2B field event.

At Banzai, we help marketing professionals build and host B2B events across the globe. Like you, our goal is to generate strong lead and increase ROI at your next event. We help at the outset, getting you the right audience, which sets the stage for better lead conversion. Connect with us to discuss the perfect attendee acquisition strategy.